Modern organizations create information at an ever-increasing rate. Without effective management of information, time is wasted, key details can be lost and risks regularly become issues.

Principles of Information Management

  • Capture once use many times
  • Present information to those who need it, when they need it
  • The process of capture must include a quality check, start with good data so you do not have to second guess later
  • Do not expect to continually increase data being stored
  • Restrictions should be placed on data entry for quality control but not unless necessary on access
  • Establish themes that link the data that are relevant to your organization

Design of information management plans

  • What information are you trying to manage?
  • Who needs the information?
  • Who owns the information?
  • How will you monitor for changes and then capture changes?
  • How long do you need to store information?
  • What is the required archive period?
  • What backup method do you need?


    • Check your information backup – restore things periodically and make sure they are still available
    • Review the design premise at points of significant business change or annually as a minimum
    • Audit periodically to ensure data fields are being correctly completed