Very specifically this post is not about Time Management.
Unless were are messing about with rather high speeds Time should be considered as something that moves along just fine without us and it’s certainly not something to manage.
Work on the other hand. It uses up time and is very manageable.
The excellent Seven Habits of Highly Effective People explains with eloquence and a passion to which I can only aspire how Time/Work Management can be assessed. I offer my thing based alternative to aid this post and discussion.
The principle behind this matrix is simple to explain. Make sure you spend time (it’s a resource you know?) working on things that are in the top two boxes.
Life happens, placing you in the top left quadrant.
This is fine so long as you don’t spend too much time there.
Spending time in the top right is good. Providing you clear the emergencies and crises and get back to working in this area the number of emergencies will reduce.
Now clearly the bottom right is a bad place, avoid it.
While the bottom left takes some discipline to avoid.
Consider these examples:
- Email notification pops up
- Phone rings
- Some one comes to you wanting to discuss a thing
What your the reaction?
If you stop what you were working on you have just reduced your task efficiency. But if you were down in the bottom right perhaps this interruption has just stopped you wasting more time?
Think back, or imagine, 1996 and a small company. Email was dial-up, faxes were logged and still a key form of communication, and phones went through an office manager.
Compare this to 2016, a small company. Email is everywhere including personal email, faxes have gone and people regularly take calls while in meetings.
So here’s my recommendation – manage time by time travelling.
Channel the wonders of 1996, email that was checked when you were ready. Phone calls with a filter. Meeting protocols observed and respected.
You can leave the faxes but try these other steps and watch yourself begin to manage your work/time effectively.
Application of this simple structure can be useful when working with other people in an organization. As colleague, mentor or supervisor help review where people are spending their time.
Simply review this plot with people and ask them to keep a log of their working week and then take the time to review that record.
Think of the value you have just created in this simple top right quadrant activity. You’ve helped a person assess their time expenditure and given them the tools to make a positive change – or the granted them the confidence that they are working in a balanced and effective way.
So DeLorean free time travel that can change your working life, not bad for four hundred and seventy two words.