Modern organizations create information at an ever-increasing rate. Without effective management of information, time is wasted, key details can be lost and risks regularly become issues.
Principles of Information Management
- Capture once use many times
- Present information to those who need it, when they need it
- The process of capture must include a quality check, start with good data so you do not have to second guess later
- Do not expect to continually increase data being stored
- Restrictions should be placed on data entry for quality control but not unless necessary on access
- Establish themes that link the data that are relevant to your organization
Design of information management plans
- What information are you trying to manage?
- Who needs the information?
- Who owns the information?
- How will you monitor for changes and then capture changes?
- How long do you need to store information?
- What is the required archive period?
- What backup method do you need?
- Check your information backup – restore things periodically and make sure they are still available
- Review the design premise at points of significant business change or annually as a minimum
- Audit periodically to ensure data fields are being correctly completed